![]() ![]() ![]() A second copy of your file will be saved in the new document type you select, and your original document type will also be retained. This will save you a lot of time and make your work more. To do this, select document type, web page HTM or HTML. Instead of using the mouse, you can use the keyboard shortcuts Ctrl + C to copy and Ctrl + V to paste. Suppose you want your Word document to be converted to a web page. 2009 Cyberkeys Ltd Microsoft Word Shortcut Keys Create, save, print and view documents Shortcut What it does Ctrl+N Starts a new blank document. For example, you may want to convert your Word document (DOCX type) to a flat text (TXT) type document or to a PDF document. Arrow up and down the list to see which types of documents you can convert to. You may use this list field to convert your document. Press TAB once from the file name field to reach it. The “Save As Type” field is worth noting.Rather than pressing TAB many times to reach the Save button, you may just press Alt+S from any of the dialogue fields to activate the Save button. Note that there are many controls in the Save As dialogue.If you want to choose a specific folder to save the document, then Shift+Tab twice to reach the list of files of the current destination folder from where you can navigate to another folder. This brings up the more familiar Save-As dialogue with focus in the file name edit box where you can type your new document’s file name. Both of these will bring up the 'Paste Special' dialog. On Word 2011 for Mac, you can use Control + Command + V. Instead of Control+S, you may prefer to press F12. On Word 2007 to 2013 on Windows, you can use Ctrl + Alt + V.However, this brings up the Back Stage Save-As dialogue which is accessible but somewhat awkward to use from the keyboard. When editing a new Microsoft Word document that has not yet been saved, you may press Control+S to save the document. Thus, the tips apply whether you are a keyboard user or low vision mouse user. The tips do not require a screen reader unless specifically noted. The information is for Windows10 and Office 365, although many tips still apply to older versions. This weekly blog provides tips that I find useful as a keyboard user of Windows. For instructions, go to Create or run a macro or Use a screen reader to create a macro in Word. If an action that you use often does not have a shortcut key, you can record a macro to create one. This is Gerry Chevalier from the GTT Edmonton Chapter. Press Ctrl+F, and then type your search words. All you need do, is to provide the name you want to use for your PDF file and select k a folder where you would like the file saved.Ī much easier and quicker way to create. F1-Universal help (for any sort of program). If you wish to save a document you havent yet saved - in other words, 'Save As' - hold down the 'Alt,' 'F' and 'A' keys at the same time to open a 'Save As' dialog box. If you’re saving a document for the first time, using the Save command will prompt the Save As window to open. Alt + E-Edits options in the current program. You can also use the keyboard shortcut F12 (in Windows) or + Command + s (on a Mac) to open the Save As window. In the first section, type the path in the Default local file location box or. Now, when clicked, a dialog box twill display that looks much like a Save As dialog box. advertisement Here is a list of commonly used short-cut keys that can provide an easier and quicker method of using computer programs: List of basic computer shortcut keys: Alt + F-File menu options in the current program. Click the File tab, and then click Options. The new command will now appear on your Quick Access Toolbar. The command is now moved to the list at the right-hand of the dialog box. Scroll through the list of available commands and select Publish As PDF or XPS.Using the Choose Commands From drop-down list, select File Tab to display all of the commands that are on the File tab of the Ribbon. Steps to Save As File Using Keyboard Shortcut First, press Fn + F12 or Alt F A shortcut keys to get the Save As dialog box opened.Select the Customize Quick Access Toolbar option at the left side of the dialog box.Click on File | Options to display the Options dialog box.That is, until I had an “ah ha” moment the other day when I read an article about a quicker, easier way to do this! As much as I love to save time and keystrokes, I am not sure why this did not seem an inordinately clunky way to do things. Most folks, myself included, usually do this by using Save As and electing to save our document as a PDF file. In my office and many others, we routinely create PDF files from our Word documents.
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